1. General: The 'Company' is Limelight Events Ltd.; the 'Hirer' is any person or company who hires or has agreed to hire Goods from the Company. 'Goods' means goods provided by the Company in accordance with the Company's standard Terms and Conditions of hire. These Terms and Conditions of Hire supersede any previous Terms and Conditions. Any waiver by the Company of these Terms and Conditions of Hire on any occasion shall merely act as a waiver on that occasion, and shall not affect the Company's right to enforce any of these Terms and Conditions on any further occasion. No terms and conditions stipulated by the Hirer shall have effect unless agreed in writing from the Company. A charge will be made for any equipment returned with cables cut or plugs removed. All cables are supplied coiled and secured; please return them in the same condition. All equipment is supplied tested to current standards.
2. Acceptance of Conditions: The customer’s deposit payment and/or reciept of equipment on hire implies acceptance of our Conditions of Hire as given below.
3. Retention of Title: All goods remain the absolute property of Limelight Events Ltd.. (Hereinafter called the Company), and the customer undertakes not to sell, offer to sell, assign, mortgage, charge, pledge or underlet, lend or otherwise deal with the equipment; nor allow any lien to be created on the equipment
4. Application of Conditions: The Company shall not be bound by any conditions of business of the Customer unless the Company expressly accepts such conditions by a statement made in writing, and signed by an officer of the Company. Where there is any variance between the Customers conditions and the Company’s conditions, then the Company’s conditions shall prevail.
5. Limit of Liability for Defect or Failure: The Company’s liability in respect of any defect or failure of the equipment supplied on hire is limited only to making good such defect or failure by repair or replacement of the equipment at the Company’s option.
6. Insurance to Cover Loss or Damage: The Customer assumes complete responsibility for loss of or damage to the hire equipment (Other than fair wear and tear) from the time the equipment leaves the Company’s premises or transport, until it is returned to the same. To this end, it is a condition of hire that the customer will arrange insurance cover to provide for the risks of; Theft, Fire, Accidental Damage, Personal Injury & Public Liability, and in addition the Customer will indemnify the Company against any and all claims for the said risks.
7. Bookings: A booking will only be confirmed once the Customer has signed and returned a copy of the hire quote/estimate along with a 25% non refundable deposit payment. The balance must be paid in full no later than 14 days before the booking commences.
8. Hire Charges - Period of Hire: The hire charge for the equipment commences from the time that the equipment leaves the Company’s premises, and continues until the equipment is returned to the Company.
9. Hire Charges - Late or Incomplete Returns: In the event of the equipment not being returned to the Company on time at the end of the hire period, unless by prior arrangement with the Company, then the hire charge will continue to be levied at the DAILY RATE until such time as the equipment is returned complete to the Company’s premises. (In the event of the goods being returned incomplete, the company reserves the right to invoice the Customer for the missing item(s) in full and to waive the additional hire charges.)
10. Hire Charges - Lost, Theft or Damaged Equipment: In the event of loss or theft of the hire equipment the Company will invoice the Customer in full for replacement of the equipment. In the event of damage to the equipment, the company will, at its option, invoice the Customer in full for the repairs to, or the replacement of the equipment.
11. Operators - Qualification and Training: The Company, at the Customers request may provide operators. Where the Customer provides the operator, then the Customer undertakes to ensure that the operator used is suitably skilled in the operation of such equipment. If necessary we can provide training at nominal charge upon request.
12. Consumables and Spares: Where spare parts are provided by the Company, they, or the faulty part they replaced, must be returned to the Company at the end of the hire period, otherwise they will be charged in full to the Customer.
13. Currency, Prices and Charges: All hire charges are shown in £’s sterling. We reserve the right at any time, to alter prices without notification. Prices shown do not include delivery or installation charges etc., but these will be quoted extra and carried out by arrangement.
14. Equipment Identification: On no account may any serial number plates, manufacturer nameplates, or any other identification marks, be removed, covered, or defaced.
15. Non Account Customers: Non account Customers will be required to pay the balace in full 14 days before the booking commences (i.e. collection/delivery of the goods or services), will be required to provide an official order or a security deposit (or at the Company’s option both), and shall provide such proof of identity at the time of collection as the Company shall require.
16. Account Customers: Account Customers payment terms are 28 days.
17. Overdue Accounts: The Company may at its option, in the case of outstanding debts which have become overdue, refuse to supply further goods on hire until such time as outstanding invoices are paid, for the purpose of this clause any remittance received will be applied to the outstanding invoices in age order (oldest first). The Company may at its option withdraw account facilities, where invoices are not paid within 28 days of date of invoice.
18. Cancellation: In the event of cancellation of a hire booking within 14 days of the first day of hire, a charge of 50% of the hire charge will be levied. If cancellation is made within 7 days of the start of the period of hire then the hire rate will be charged in full. If our engineers or delivery driver arrives on site to find the event canceled, then the Customer shall pay the full hire charge including return carriage.
19. Amendments of these Terms Of Hire: No amendments to these conditions of hire will be allowed or recognized unless given in writing by the Company at the request of the Customer and duly signed by an officer of the Company.
20. Discounts: All discounts offered by the Company are for settlement by the date shown upon the invoice. In the event of late settlement of the invoice any such discount will be disallowed and if necessary an additional invoice will be raised to recharge the sum due.
21. Overdue Invoices, Amendment To Charges (Reversion to Daily Rate): The Company may at its option, in the case of overdue invoices for equipment on hire, revert all charges to the DAILY RATE.
22. Errors and Descriptions: Every effort will be made by the Company to ensure accuracy of any technical data or literature made available in relation to the Goods. The Company accepts no liability for any damage or injury arising from any errors or omissions in such technical data to the Hirer or any third party. No contract can be invalidated due to printing or clerical errors. Any descriptions of Goods are for guidance only and shall not constitute the contract 'safe by description'.
23. Termination of Liability: The Company shall be relived of all liability for obligations incurred to the Hirer and any other third party. Wherever, and to which the fulfillment of such obligation is prevented, frustrated or impeded in consequence of any statue, rules, regulations, orders or requisitions issued by any national or foreign government department, council or other duly constituted authority or by reason of any strikes, breakdown of plant, accident, civil commotion, war, force majeure or any other cause beyond the control of the Company. Including but not limited to causes arising from acts omissions of the Hirer.
24. Consequential losses: Nothing in these terms shall make The Company liable for any consequential loss to the hirer including any expense liability loss claim or preceding whatsoever caused by or arising out of late delivery, non delivery, unsuitability, incompatibility or unlawful repossession of the equipment or any part thereof or any breakdown or stoppage of the same.
25. Termination of hire: The Company shall be entitled to terminate the hire with immediate effect and to repossess the equipment if at any time; The Hirer is in breach of these terms or any act or proceeding is commenced in which the hirer’s solvency is, in the reasonable view of The Company, in doubt. The Hirer hereby authorises The Company to enter any property which The Company reasonably believe any hired equipment to be, and The Company in their absolute discretion, may recover and remove the equipment. Any legal or other charges incurred in the recovery of money or equipment shall be paid by the hirer.
26. Delivery and carriage: All times quoted or stated for delivery are approximate only.
27. Copyright: The Company notifies the hirer that playing or showing copyright material in circumstances where the hirer or anyone authorised by him / her does not hold the appropriate license of the copyright holder, will infringe copyright and may become liable in damages for doing so.
28. Licences: The Hirer, by accepting delivery of radio microphone equipment warrants that he has or will obtain, the appropriate licence for the said equipment, prior to using the equipment for the said performance. It is the responsibility of the hirer to ensure that they hold an appropriate PMSE licence from JFMG / Ofcom when using hired radio microphone / communication systems.
29. Electrical Safety: Under the Electricity at Work 1989 regulations it is the responsibility of Limelight Events as a supplier of equipment to ensure that the equipment is of a safe construction and that no danger shall occur from normal usage. The final use of the equipment is however outside of our control and it is therefore the responsibility of the hirer to ensure that the equipment is installed in a safe way and appropriate to its design.
30. Electrical Safety: Appliance testing - As a supplier of a large volume of lighting and sound equipment and associated sundry items, most of which are of a highly modular nature, it is impractical for records to be kept of every individual test. Due to the large variation of hire periods involved it is considered impractical to test on a fixed timescale. Limelight Events has therefore adopted the practice of every piece of equipment being tested prior to dispatch from the warehouse for every hire contract, irrespective of the date of the previous test, this includes earth bond and insulation tests. All distribution components and cables carrying mains voltage are also tested prior to dispatch (operational, visual inspection, conductor continuity and insulation tests). A fuller test is performed on an annual basis where the equipment is also stripped down and inspected internally.
31. Certificates & Documentation: Licensing and test certificates will only be produced on request. An administration fee will be levied for each individual license or certificate. All requests must be made in writing to the company at least 28 prior to the commencement of the hire contract.